How to write an advocacy letter
1. Remember that an advocacy letter is also a business letter. Address it correctly both in the letter and on the envelope. State elected officials should be addressed as “The Honorable” in the inside address block, and then by their title in the greeting (i.e., The Honorable George Jones, Dear Senator Jones). During the legislative session mail or e-mail letters to their legislative office address. Outside the sessin, send letters or e-mails to their home addresses.
4. Don't get sidetracked. Make sure that you have your main points in mind and don't bring in other topics or alternatives. You may be able to write a follow up letter, but don’t do that too frequently. Policymakers may disregard correspondence that is frequent and repetitive, especially from someone they don't know and particularly if it from someone that is not in their legislative district.
5. Keep it short. If possible, no more than a single page. But avoid using tiny type or narrow margins to crowd things in. Having a clearly understood, easy-to-read letter has a better chance of being reviewed.
6. Always Include your name and contact information. This should include address and telephone number and maybe your email address in case the policy maker wishes to respond or ask for additional information. Your home address can establish you as a constituent who may actually be someone who will vote for the policy maker in the next election.
You can locate the name of your legislators by connecting with the interactive map at the KU Institute of Policy and Social Research. If you know the name of your legislators but not the contact information, click on Kansas Legislature's House Members link or the Senate Members link for phone, email and address.